We are looking for a tech savvy, organised, detail oriented enthusiastic person to join our growing team. Your role will require you to use a range of different software to manage office systems including website maintenance, virtual events, issuing invoices and database management. We will offer flexible working hours with work from home / office options. You must be able to work with autonomy but as part of a broader team.
Key competencies:
- Proven experience with office software including WordPress, Xero and Microsoft office suite
- Ability to work independently and meet deadlines
- Experience working with senior business leaders and government agencies preferred
Reporting to the Executive Director and Director of Memberships and Programs with particular focus on the following areas:
Administrative/General
- Assist in preparation of the monthly Board Reports
- Support with maintenance of website and sending EDMs
- Records keeping and administration associated with Board meetings as directed by the Executive Director
- Oversee contractors engaged on short term projects as required
- Answering phone calls and monitoring general office email accounts
Event Planning and Management
- Set up and management of online platform for webinars before and during events
- Update online registrations with payments received in banking and event databases
- Update event registrations as and when required
- Prepare relevant invoices for sponsorship for events
- Email/phone to follow up payment before and after each event
- Finalise event financial summary after each event update of event registration
- Responsible for temp staff at events
Accounts/Financial Reporting
- Petty Cash
- Preparation of relevant invoices for sponsorship for events and advertising revenue as required
- Event summaries
- Ensuring appropriate procedures are in place and adhered to for end of month reporting
- Liaison point for our accounting services company
Additional functions not performed by accounting service company which could include but is not limited to:
- Accounts payable and receivable
- Assist in preparing budget forecast in conjunction with Executive Director and Treasurer for board approval prior to AGM
- Other general accounting work as required
HR
- CPF board liaison
- Support of recruitment process
General
