Administration and Membership Manager

Last updated 3 months ago

Job description & details

We are looking for a tech savvy, organised, detail oriented enthusiastic person to join our growing team. Your role will require you to use a range of different software to manage office systems including website maintenance, virtual events, issuing invoices and database management. We will offer flexible working hours with work from home / office options. You must be able to work with autonomy but as part of a broader team.

 Key competencies:

  • Proven experience with office software including WordPress, Xero and Microsoft office suite
  • Ability to work independently and meet deadlines
  • Experience working with senior business leaders and government agencies preferred

 Reporting to the Executive Director and Director of Memberships and Programs with particular focus on the following areas:

 Administrative/General

  • Assist in preparation of the monthly Board Reports
  • Support with maintenance of website and sending EDMs
  • Records keeping and administration associated with Board meetings as directed by the Executive Director
  • Oversee contractors engaged on short term projects as required
  • Answering phone calls and monitoring general office email accounts

 Event Planning and Management 

  • Set up and management of online platform for webinars before and during events
  • Update online registrations with payments received in banking and event databases
  • Update event registrations as and when required
  • Prepare relevant invoices for sponsorship for events
  • Email/phone to follow up payment before and after each event
  • Finalise event financial summary after each event update of event registration
  • Responsible for temp staff at events

 Accounts/Financial Reporting  

  • Petty Cash
  • Preparation of relevant invoices for sponsorship for events and advertising revenue as required
  • Event summaries
  • Ensuring appropriate procedures are in place and adhered to for end of month reporting
  • Liaison point for our accounting services company

Additional functions not performed by accounting service company which could include but is not limited to:

  • Accounts payable and receivable
  • Assist in preparing budget forecast in conjunction with Executive Director and Treasurer for board approval prior to AGM
  • Other general accounting work as required

HR

  • CPF board liaison
  • Support of recruitment process

General

  • Other duties as directed

How to apply

Contact hr@austcham.org.sg for more information